What is Deep Space?
Deep Space is an AI-powered project and data management platform built for mid-to-large-sized head contractors. It gives contractors full visibility and control over project costs, risks, schedules, and compliance in one central platform. Instead of juggling multiple disconnected tools, spreadsheets, and manual reports, Deep Space consolidates everything in real time, helping teams make faster, data-driven decisions. From pre-construction through to project handover, Deep Space supports cost tracking, invoicing, change management, risk detection, compliance reporting, and AI-powered analytics. Whether managing large-scale commercial builds, infrastructure projects, or complex industrial developments, contractors can reduce delays, avoid cost overruns, and keep every project on track. Deep Space integrates with existing industry tools, allowing teams to work the way they want while improving project oversight and efficiency.
How does Deep Space benefit my construction projects?
Deep Space helps mid-to-large-sized head contractors deliver projects on time and within budget by giving complete control over costs, risks, schedules, and compliance. Here is how it makes a difference:
Cost Management: Track budgets, control spending, and manage invoices with real-time cost visibility, reducing overruns.
Project Tracking: Get a clear view of project progress, milestones, and delays to keep teams aligned and accountable.
Risk Mitigation: Identify potential risks early using AI-driven insights and take action before they impact timelines or budgets.
Compliance and Quality Control: Ensure projects meet industry standards with automated reporting and structured approval workflows.
Change Management: Keep track of design updates, approvals, and variations, so every change is documented and accounted for.
Material and Resource Management: Monitor materials and workforce allocation to avoid shortages and inefficiencies.
Seamless Integrations: Connect with your existing design, financial, and project management tools without disrupting workflows.
Deep Space replaces outdated systems and manual processes with a centralised platform, helping construction teams make faster, data-driven decisions and avoid costly surprises.
How does Deep Space use AI to manage projects?
Deep Space applies AI to construction project management by reducing administrative workload, improving decision-making, and keeping projects on schedule and within budget. Here’s how AI helps head contractors stay in control:
Automated Issue Detection: AI scans project data to identify potential risks, such as design conflicts, scheduling clashes, or budget overruns, so teams can act before they escalate.
Smart Task and Workflow Management: AI links actions to dependencies, ensuring the right tasks are assigned to the right people at the right time, reducing bottlenecks and delays.
AI-Powered Risk Management: AI continuously updates risk registers based on real-time project data, highlighting high-impact risks and suggesting mitigation strategies.
Predictive Scheduling and Cost Forecasting: AI analyses historical data to predict delays and cost fluctuations, helping teams adjust plans proactively rather than reactively.
AI-Driven Document and Email Management: AI categorises and links emails, RFIs, and design changes to the relevant project records, making critical information easy to find.
Automated Compliance and Quality Checks: AI cross-references project data with regulations, safety standards, and quality requirements, flagging non-compliance issues before they cause costly rework.
AI Agent (KAI): Deep Space’s AI assistant answers project-related questions in real time, from retrieving BIM data to checking schedules and cost reports, reducing the need for manual searches.
By integrating AI into every stage of the project lifecycle, Deep Space helps head contractors cut wasted time, reduce risk, and keep their teams focused on delivering high-quality projects on time and within budget.
Who should use Deep Space?
Deep Space is designed for mid-to-large-sized head contractors managing complex construction and infrastructure projects. It is ideal for teams looking to improve efficiency, reduce risk, and gain real-time visibility over costs, schedules, and compliance.
Key Users:
Project Directors & Executives: Gain a high-level view of project performance, risks, and financials across multiple jobs.
Construction Project Managers: Reduce administrative burden, manage schedules, track costs, and make informed decisions faster.
Commercial & Contracts Managers: Stay in control of budgets, invoicing, variations, and financial reporting.
Risk & Compliance Teams: Automate tracking of regulatory requirements, safety protocols, and quality standards.
Design & BIM Managers: Connect design models to live project data for better coordination and issue resolution.
Site Managers & Supervisors: Access real-time updates on schedules, materials, and task dependencies from the field.
Deep Space is built for contractors who want to replace disconnected tools, reduce delays, and keep every project on track from start to finish.
How does Deep Space ensure compliance and quality standards?
Deep Space ensures compliance and quality standards by consolidating project data into a single platform for real-time tracking and reporting. Key features include:
Automated Compliance Tracking: Keeps projects aligned with regulatory requirements, providing alerts when compliance issues arise.
Centralised Data: All project data is stored in one place, reducing discrepancies and improving accuracy.
Audit Trails: Records all actions and changes, making it easy to track decisions and maintain accountability.
Collaboration Tools: Facilitates communication across teams, helping to maintain quality control and meet project standards.T
This approach simplifies compliance management and upholds quality throughout the project lifecycle.
Can Deep Space help with reducing project delays and costs?
Yes, Deep Space can help reduce project delays and costs by providing real-time insights and improving project management. Key ways it achieves this include:
Data-Driven Decision Making: With centralised data, teams can make informed decisions faster, reducing the chances of costly mistakes and delays.
Improved Resource Allocation: The platform tracks resources in real-time, allowing teams to optimise scheduling and avoid bottlenecks.
Proactive Issue Identification: By monitoring project data continuously, DeepSpace highlights potential risks early, enabling timely intervention before issues escalate.Better Forecasting: Accurate project predictions help teams plan more effectively, reducing unforeseen delays and budget overruns.
By simplifying workflows and ensuring everyone is on the same page, DeepSpace helps projects stay on track and within budget.
How do I get started with Deep Space?
To get started with Deep Space, follow these easy steps:
1. Schedule a Demo: Connect with our sales team to explore how DeepSpace can address your specific needs. We’ll walk you through the business discovery, platform features, and how it can help streamline your processes.
2. Identify Key Stakeholders: Determine who on your team will benefit most from DeepSpace (e.g., design managers, project managers, BIM/VDC teams) and ensure they’re involved in the demo and setup process.
3. Set Up Your Account: Once you're ready, we'll assist you in creating your environment and integrating relevant project data into the platform.
4. Training & Onboarding: Our team will provide the necessary training and support to ensure your team is fully equipped to use the platform efficiently.
5. Go Live: Begin using Deep Space to manage projects, track progress, and leverage real-time insights to drive better decision-making and reduce risks.
What kind of support does Deep Space offer?
DeepSpace offers comprehensive support to ensure your team gets the most out of the platform, including:
1. Onboarding Assistance: We provide personalised onboarding to help you set up the platform and integrate your project data smoothly.
2. Training: Tailored training sessions for your team, ensuring everyone knows how to navigate and use the platform effectively.
3. Dedicated Customer Support: Access to a support team for troubleshooting, answering questions, and resolving issues quickly.
4. Resource Centre: An online hub with documentation, tutorials, and guides to help users get up to speed and troubleshoot independently.
5. Ongoing Updates & Improvements: Regular updates to the platform, with new features and enhancements based on user feedback and industry trends.
6. Account Management: A dedicated account manager to assist with any strategic needs or help maximise platform usage for your specific projects.
This holistic support approach ensures your team can continuously optimise their use of Deep Space.
What kinds of companies use Deep Space?
Deep Space is used by a variety of companies across the construction and design sectors, including:
Commercial Contractors: Managing mid- to large-scale commercial projects, where tight scheduling, cost control, and efficiency are key.
Residential Contractors: Overseeing residential developments that require seamless coordination between design, scheduling, and execution.
Infrastructure Contractors: Handling complex infrastructure projects like roads, bridges, tunnels, and utilities, where managing multiple teams and timelines is critical.
Industrial Contractors: Working on heavy industrial projects, requiring precise data tracking and real-time project management.
Trade Contractors: Companies focused on specific trades (e.g., civil, roofing, insulation) that need efficient coordination and integration with larger project teams.
Design Firms: Architects, engineers, and BIM/VDC teams who need to manage complex design data and collaborate efficiently.
Consultancies: Firms providing project management, compliance, and risk management services, benefiting from deeper insights and streamlined workflows.
Asset Owners: Both public and private sector organisations managing large-scale infrastructure and development projects, requiring transparency, accountability, and data-driven decision-making.
Who on my team should use Deep Space?
On your team, the following roles should be using Deep Space to get the most out of the platform:
Project Managers: To track progress, manage timelines, allocate resources, and keep projects on schedule.
Commercial Managers: To monitor budgets, contracts, and ensure costs are controlled throughout the project lifecycle.
Construction Managers/Site Managers: To manage site operations, track resources, and ensure projects are completed on time.
HSEQ Managers: To ensure projects meet health, safety, environment, and quality standards, and maintain compliance across all stages.
Design Managers: To manage design coordination, track design data, and collaborate across teams.
BIM/VDC Managers: To integrate BIM and VDC workflows, ensuring project data is accurate and easily accessible.
Contractors/Subcontractors: To stay aligned with the overall project timeline, data, and progress, ensuring smooth collaboration.
These roles will get the most out of Deep Space’s capabilities in data integration, real-time insights, and project management, leading to better project outcomes.
What tools does Deep Space replace for me?
Although Deep Space can replace several traditional tools and processes, including those listed below, it's recommended to speak with our sales team to better understand your specific requirements:
1. In-House Developed Tech: Deep Space centralises data management and analysis, eliminating the need for custom-built, in-house systems that often lack integration and scalability.
2. Data Connectors: With our seamless integrations, Deep Space replaces the need for multiple data connectors by linking all your systems together for smooth information flow across platforms.
3. Power BI Dashboards: Instead of relying on external analytics tools, Deep Space provides built-in, comprehensive analytics, giving you real-time insights without needing third-party platforms.
4. Project Management Software: Deep Space combines task tracking, scheduling, and collaboration into one platform, eliminating the need for separate project management tools.
5. Document Management Systems: Deep Space consolidates your project data and documents, replacing the need for separate platforms used to store and share project-related information.
6. Spreadsheets: Deep Space replaces Excel or Google Sheets, which are often used for tracking budgets, costs, and schedules, by providing a more centralised and efficient system for project management.
7. Communication Tools: Deep Space consolidates communication, replacing platforms used for team collaboration, and keeping all discussions focused on the project in one place.
8. Safety & Compliance Tracking Tools: Deep Space covers the compliance, safety tracking, and inspections that are typically handled by standalone platforms, ensuring all standards are met within the system.
9. Reporting Tools: Deep Space replaces external reporting tools, offering seamless insights and data reporting directly from the platform.
However, Deep Space doesn’t replace your drawings or modelling tools, we integrate with them, allowing you to continue using what works best for you while improving overall efficiency and connectivity.
What common use cases can I accomplish in Deep Space?
In DeepSpace, you can accomplish several key use cases such as:
- Project Scheduling and Tracking: Manage timelines, track project progress, and ensure deadlines are met by consolidating schedules, tasks, and resources in one platform.
- Data Centralisation: Bring all project data including design, compliance, budgets, and more into a single accessible platform for real-time decision-making and seamless communication across teams.
- Compliance Management: Set, manage, and report on compliance standards across projects, ensuring that all safety, quality, and regulatory requirements are met.
- Issue Detection and Resolution: Leverage AI to spot potential issues early and suggest corrective actions, helping you address problems before they impact the project.
- Project Tracking: Monitor project progress in real-time, ensuring tasks are completed on time and identifying bottlenecks to keep the project on track.
- Quality Assurance: Maintain high-quality standards throughout the project lifecycle, ensuring deliverables meet project specifications and client expectations.
- Data Analytics: Use AI-enabled analytics to gain insights into project performance, make informed decisions, and improve outcomes through data-driven actions.
- Material Tracking: Track and manage materials used in construction projects, ensuring availability, reducing waste, and optimising resource use.
- Budget and Cost Management: Track budgets, costs, and resource allocation across the project, reducing errors and rework, and ensuring you stay within budget.
- Collaboration and Communication: Centralise team communication, reducing siloed discussions and keeping all stakeholders informed through one system for both internal and external project updates.
- Reporting and Analytics: Generate real-time reports and insights based on project data, allowing for quick adjustments and data-driven decision-making without relying on separate reporting tools.
- Resource Management: Optimise team and resource allocation, tracking labour, materials, and equipment usage, ensuring maximum efficiency across the project.
- Document and File Management: Store, share, and manage documents, drawings, and designs within a unified system, reducing the need for multiple file storage platforms.
- Stakeholder Management: Keep all stakeholders including project managers, contractors, and clients aligned and updated with relevant project information through a single, centralised platform.
- Safety & Compliance Tracking: Monitor and track safety performance, ensure compliance with safety standards, and proactively address potential hazards to protect workers and minimise risks.
These use cases can help reduce project delays, mitigate risks, save costs, and increase efficiency across all stages of your projects.
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